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When a business starts growing, there will be senior managers and other executive-level staff members at some point who’ll be responsible for managing the day-to-day operations of the business and making important decisions about the business. Depending on their workload, they may need an executive assistant to help them manage their time more effectively.
It’s important to note that a personal assistant is different from an executive assistant. In a way, you could say that the latter is responsible for an executive’s time. An executive assistant’s tasks involve anything from managing schedules and calendars to helping take care of general administrative duties. However, just as with personal assistant responsibilities, it’s possible to outsource executive assistant duties to a third party.
In fact, doing so can bring with it a number of benefits.
It Reduces Costs
This is often the first reason business owners give for deciding to outsource certain tasks – and it’s true. When you expand your business, hiring more employees is inevitable. However, you’re bound to reach a point where expanding internally comes with more costs than it’s worth. Things like having to move to a bigger office and buying more equipment can become prohibitive.
In other words, it costs less to outsource executive assistant tasks to a company that specialises in them than to hire and train a full-time employee. This is especially true if the number of executive-level staff in your company would mean hiring at least two executive assistants. Working with contractors, on the other hand, will mean you get the same amount of work done for less.
It Helps Promote Growth
In order to keep growing, a company needs to make a certain amount each month – and perhaps some extra – that it can use to invest in activities that contribute to its growth. If most of your earnings go to cover overhead costs and salaries, you might not have enough funds to invest in such activities.
Outsourcing is an appealing option in this regard, since it not only frees up employees but also means you reduce your overhead costs. When you can keep those costs low, your profits increase so you won’t be wondering where to get the funding for those business-growing activities and opportunities.
It Mitigates Risks that Come with Employee Turnover
Whether you like it or not, not all your employees will be with you from start to finish, and employee turnover can throw a wrench into the workings of what should have been a well-oiled machine. Outsourcing executive assistant tasks to a third party can help you avoid the delays that come with hiring and training a new assistant each time the previous one decides to move on, not to mention avoid the risks of important tasks falling through the cracks whenever you bring someone new onboard.
