If you have ever been a part of an office move, you understand how stressful it can be. We have provided some quick tips on how you can maintain a smooth move while delivering your office furniture in one piece.
When you are moving office furniture, it is imperative that you create the least amount of disturbance. If you have a proper plan in place, you can be certain to have fewer errors while still keeping your office team productive. Experts say that moving is a several-month process, with a small move averaging about three months, while a larger move may take six months. Have a crew of trusted team members develop a plan with a detailed timeline, so everyone knows what to expect. Pick a moving date that is realistic, thinking about now only the size of your company but also your current workload. Draw up a floor plan for your new office, so you are certain your office furniture will fit.
You will also want to make sure that communication is done before and during the move. Announce your move early on, keeping everyone informed. If staff members are not informed, they may not feel they are important members of the team, and productivity could decrease due to this. A good way to keep everyone informed is to set up an email account just for questions and concerns related to moving. You could also set up a Google document that shows the timeline of your moving events, as well as any questions and answers that anyone else has.
There are many others you will need to inform of your move as well. Clients should be notified, which can be done in a number of ways. You may decide to add it to your website or a new location, social media pages, flyers mailed out, or through email.
You will also want to make sure you have a professional moving time when it comes time to move your office furniture. This should not be tackled by your team, as the office furniture moving company knows how to take apart furniture and put it back together if need be. Any moving company will not do. Looking for one that specifically moves office furniture, as they will have the best tactics to use. They can help you develop plans to keep everything moving smoothly.
Moving is a great time to remove items that you do not need. Look around the office and see if anything is outdated or broken. Toss those immediately. There is no reason for you to even take them with you when you move. Also, look for duplicates of things that you may not need. Does your office really need 20 staplers? If not, scale back.
Before you make a move to the new office space, clean it thoroughly. Do any painting or redecorating that needs to be completed. Phone and internet lines, as well as electricity and plumbing, should be set up prior to any staff working in the office. And if any employee needs special requirements, have them set up prior to the first day at the new space.
And finally, find out where your employees should park. If you are renting a space, ask the building manager where your crew is allowed to be.
If your office is moving, look for a team that can help you move your office furniture in the safest and best way possible, such as Quality Installers in Memphis, TN. They can help make your move smoother than you ever expected.